STEP
 Step Towards Empowerment of the Poor
Full Profile of STEP


01. NAME, FOUNDING YEAR, ADDRESS, AND CONTACT PERSON:

 

1.1 Full name of the Organization

:


Step Towards Empowerment of the Poor (STEP)

1.2 Founding year

:


2001.

1.3 Head Office address

:


STEP, House # 7 (Ground floor), Shib Bari road,

East Dashora, Manikganj,

Post code: Manikganj-1800, Dist: Manikganj, Bangladesh

1.4 Contact person

:


Sanjoy Kumar Das

Executive Director STEP

Shib bari road, East Dashora, Manikganj, Bangladesh.

Post code: Manikganj-1800,   

Mobile:  01711-567745, 01611567745

E-mail: step_daulatpur@yahoo.com, step-bd@yahoo.com, step.manikganj@yahoo.com

Website: www.step-bd.org 

02. LEGAL STATUS:

STEP is a Non-profitable and non-Government Voluntary Organization, registered with the following authorities:

2.1)  NGO Affairs Bureau under “The Foreign Donations (Voluntary Activities) Regulation Ordinance, 1978 vied registration number 1820 dated April 29, 2003.

2.2)  Joint Stock Company under the Society Registration Act, 1860 vied registration no: S-5422 (623)/05 date March 17, 2005.

2.3)   Micro credit regulatory authority act, 2006 vied Registration No. 03227-00309-00327 date: September 7, 2008.

2.4)   Social Welfare Department under social welfare act, vied Registration No. Ma-0771 date: July 31, 2014.

03. BACKGROUND:

STEP begun its journey in January 2001 with compliance the phase out policy of Shapla Neer=Citizens’ Committee in Japan for Overseas Support. Shapla Neer is a Japanese international NGO has been working in Bangladesh Since 1974. Shapa Neer came in Bangladesh after the liberation war then started work towards rehabilitate and enhances the socio-economic condition of people of Poyla Union of Ghior Uapzila in Manikganj District under Dhaka Division. Shapla Neer established a project office at Poyla village for smooth operation of their activities. It was called CDC (Community Development Center) Poyla. After a long run of project implementation Shapla Neer decided not to implement program directly. Then Shapla Neer had taken initiative to institutionalize its Community Development Centers (CDC) Poyla, as a locally independent organization. It will serve for the betterment of the locality. Mr. Sanjoy Kumar Das, Field Coordinator of CDC Poyla was empowered to form a new NGO which will take over the responsibility of CDC Poyla.  By these processes STEP has been formed under the guidance of Shapla Neer and gets registration from NGO Affairs Bureau.  Then Shapla Neer handed over staffs and assets to STEP to start its activities strongly and independently.   

04. ORGANIZATION’S GOAL, VISION, MISSION, AND OBJECTIVE:

Goal:

To established a self empowered and socially just community.

Vision:

Community people to be empowered by socially and economically and interacting with each other with out any hesitation which established a community where people live with peace and social justice.

Mission:

Enhance rights and build capacity of the underprivileged by utilizing and mobilizing local resources, creating scope of employment, providing advanced education, technology & ensuring participation of all stakeholders.

Objectives:

The main objectives is to empowerment for all towards establish rights, peace and justice of the under privilege with special emphasize on hard core poor.

Major objectives of the organization are:

1.    To establish rights, promote peace and justice for the under privileged with special emphasize on ethnic hard-core people.

2.   To ensure education for the underprivileged people, work for their physical, mental & cultural development and discourage child labor especially from the hazardous jobs.

3.   To promote mobilization processes in community mitigate social problems, all forms of violence through mutual trust, co-existence, and tolerance.

4.    To equip the under privileged with appropriate knowledge, skill, education and awareness.

5.    To promote safe water options, sanitation and BCC (Behavioral Change Communication) for better health & hygiene.

6.    To enhance economic empowerment of the underprivileged through ensuring their access to existing safety net services and accumulation of sizeable working capital as well as financial supports.

7.   To empower the women in the process of availing their rights, access to legal aids and protection of all forms of discrimination.

8.    To develop proper knowledge for youth and adolescents on information technology.

9.   To develop appropriate risk management process in order to reduce peoples vulnerability and extents of suffering from disasters.

05. TYPE AND STRATEGY:

5.1 Type:

STEP (Step Towards Empowerment of the Poor) is a non-government, non political and non-profitable voluntary development organization. STEP started its functioning since 2001.

5.2 Strategic Directions:

Ø      Improve livelihoods of vulnerable communities in Bangladesh with special attention to

Women, Child, and Aging segment of the community People.

Ø      Develop people’s organization and leadership

Ø      Ensure human rights and good governance

Ø      Improve education & health condition of vulnerable people

Ø      Sustainable environmental resources management in Eco-sensitive areas

Ø      Reduce disaster vulnerabilities

Ø      Adaptation and mitigation of adverse impact of climate change

Ø      Sustain STEP as an effective development Organization in Bangladesh

06. APPROACHES:

Ø      Participatory development.

Ø      Collaboration, partnership, and networking with others.  

Ø      Community based resource management.

Ø      Right based.

Ø      Grass root democratization.

07.  GEOGRAPHICAL COVERAGE:

District

Name. of Upazila/ Thana

No. of  Union

No. of  Village

Manikganj

Ghior

4

45

Daulatpur

8

120

Harirampur

6

40

Manikganj

6

60

Shaturia

7

45

Singair

5

40

Tangail

Nagarpur

12

80

Dhaka

Dhamrai

5

45

TOTAL= 3

                 7

53

475

08. GOVERNING STRUCTURE:

STEP strictly follows the rules of Governance instructed by the Bangladesh government. The 7 members Executive Committee (Governing Body) will elected bi-annually from a body of 21 general members, who come from different professions and arena viz. business, banking, law, academics, journalism, and social development etc. STEP is being governing by two hierarchies.

 

  • General Body
  • Executive Committee (Governing Body)

A.  General Body: The General Body is formed comprising of all the members fulfilling the conditions stated above. The General Body is the highest controlling authority for any issue of the organization. The General Body meets once a year and the members of the Executive Committee before each Annual General Meeting (AGM) finalize the list of the members of general committee. The Annual General Meeting or Special General Meeting of the General Body will be organized within fifteen days notice. Any urgent meeting of the General Body shall be called within seven days notice.

B.   Executive Committee (Governing Body): The Executive Committee comprising of seven members will approve the policies and plans of the organization. The composition of the Executive Committee is: President (01), Vice-President (01), Member Secretary (01), Treasurer (01), Members (03). The Executive Committee will employ an Executive Director for overall responsibilities in order to facilitate activities of the organization. The Executive Director will be the Member Secretary of the organization. The meeting of the Executive Committee will be called within seven days notice which shall be held at least once in every after three months of the year. The urgent meeting of the Executive Committee will be held within a notice of 24 hours.

The Executive Committee will be elected for two years at the Annual General Meeting of the General Body. For any reason, if the AGM could not be held as scheduled, the Executive Committee will continue its function till holding the next AGM.

8.1 LIST OF EXECUTIVE COMMITTEE:

Sl. No

Name

Designation

Age

Education

Profession

01

Md. Anisur Rahman

President

44

B.A

Social Business

02

Mostofa Saiful Mansur

Vice-President

49

M.S.S

Teacher

03

Md. Serajul Islam

Treasurer

46

Engineer

It. Business

04

Md. Younus Ali

Exe. Member

48

B.Com

Social Worker

05

Mithu Rani Das

Exe. Member

38

B.A

House Wife

06

Bithi Sarker

Exe. Member

42

M.A

Social worker

07

Sanjoy Kumar Das

Member Secretary

50

M.A

Social Worker


8.2 ORGANIZATIONAL STRUCTURE:    









 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

09. WORK EXPERIENCE:

Since the establishment of Step Towards Empowerment of the Poor (STEP) has implemented various kind of programs and activities and gathered lots of experiences by this time. Some programs and activities are mentioned below:

1.      Forms of group by target Beneficiaries.

2.      Child Education and Adult Education.

3.      Distribution of Sanitary latrine and Hand Tube Well.

4.      Tree Plantation

5.      Capacity building of Traditional birth attendance.

6.      Primary Health Care including HIV/AIDS.

7.      Arsenic Mitigation (Water test and Alternative resource plant establishment).

8.      Water and Sanitation.

9.      Develop the Adolescent groups as a social change agent.

10.  Development of Child Group through Community Sensitization.

11.  Aging welfare.

12.  Activates on Poorest of the Poor development.

13.  Demonstration of Popular theater.

14.  Home stead gardening.

15.  Handicraft production.

16.  Para-vet development and arrange Cattle Vaccination camp.

17.  Arrange and conduct staff and group member skill development through training.

18.  Rural infrastructure Development work (Road, culvert, Bazaar etc.).

19.  Management of disaster preparedness and disaster risk reduction program.

20.  Relief and Rehabilitation work.

21.  Crops diversification Activities.

22.  Micro credit program Operation. 

23.  Arrange and conduct skill and Awareness raising Training.

24.  International and National level day Observation.

25.  Survey and Data Analysis work.

10. STAFFING OF THE ORGANIZATION (Male & Female):

Name of the Office

Number of staff

Remarks

Male

Female

Total

Head office

6

0

6

 

Manikgonj Sadar

4

1

5

 

Poyla Branch

5

3

8

 

Daulatpur Branch

6

2

8

 

Jhitka Branch

4

1

5

 

Saturia Branch

4

1

5

 

Nagarpur Branch

6

1

7

 

Dhamrai

3

1

4

 

Child Education program

2

7

9

 

Total

40

17

57

 

11.  CURRENT PROJECTS:

Sl. no.

Name of project

Funded by

01

Development  of Adolescent

Own fund

02

Basic Computer Training Program

Bangladesh NGO Foundation

03

Micro Credit

Own fund

04

Child Education Program

Own Fund


12. COMPLETE/IMPLEMENTED PROJECTS AND PROGRAMS:

SL

Project (s) title/name

 

Implementing district

Donor(s)

Project (s) duration

 

Total  Grant (Tk.)

1

Community Participation & Mobilization for Better Livelihood Development

Manikganj

Citizens’ Committee of Japan=Shapla Neer

April 2003-March, 2005

48,93,841

 

2

Community Participation & Mobilization for Better Livelihood Development

Manikganj

Citizens’ Committee of Japan=Shapla Neer

April 2005-March 2008

12,547,880

3

Disaster Risk Reduction Approach in areas prone to climate change in Bangladesh

Manikganj

Concern Worldwide

October,2006-September 2010

147,46,878

4

Preparedness for Effective Emergency Response (PEER)

Manikganj

Concern Worldwide

October 2006-September 2009

1,450,000

5

Environmental Monitoring & Information Network (EMIN) Project

Manikganj

Center for Environmental & Geographic Information Services (CEGIS)

May 2006-October 2006

91,300

6

Community Hazard Early Warning System (CHEWS) Project

Manikganj

Center for Environmental & Geographic Information Services (CEGIS)

May,2007-October 2007

 

 

115,789

7

Integrated Community Based Arsenic Mitigation Program Project

Manikganj

NGO Forum

May,2007–December, 2009

49,201

8

Adolescent Development Project

Manikganj

Bangladesh NGO Foundation

May, 2007 –April, 2008

200,000

9

Income Generation Project for the Rural Poor in Manikganj district

Manikganj

Foreign Ministry of Japan through Citizens’ Committee of Japan=Shapla Neer

November 08-October 09

53,00,000

10

Livelihood Development of Ultra Poor Women Headed Households through Small Ruminant Rearing

Manikganj

Food and Agriculture Organization (FAO)

January 09 –December 09.

10,00,000

11

Community Development Project for Disaster Risk Reduction through Adolescent’s Initiatives

Manikganj

Citizens’ Committee of Japan=Shapla Neer

April 08-March 09

42,00,000

12

Community Preparedness for Disaster through Adolescent Initiative

Manikganj

Citizens’ Committee of Japan=Shapla Neer

April 09-March 10

48,00,000

13

Community Preparedness for Disaster through Adolescent Initiative

Manikganj

JICA

April 10-March 13

3,25,00,000

14

Participatory Action towards Resilient Schools and Education Systems

Manikganj.

 

UNICEF through Concern Worldwide

August 09-Feb. 11

74,00,000

12.1 Year Wise Fund Handling Capacity:

Year

Budget Amount

Remarks

2001-2002

12,28,000

 

2002-2003

14,00,000

 

2003-2004

17,00,000

 

2004-2005

38,85,116

 

2005-2006

50,23,000

 

2006-2007

57,80,000

 

2007-2008

65,87,000

 

2008-2009

85,69,000

 

2009-2010

90,39,000

 

2010-2011

1,40,60,000

 

2011-2012

75,56,000

 

2012-2013

80,95,000

 

13. BASIC INFORMATION OF MICRO CREDIT PROGRAM:

Name of Branch

No. of Group

No. of Beneficiary

No. of Borrower

Total Savings

Total Outstanding

Poyla

85

1381

975

33,15,348

83,95,240

Daulatpur

74

1667

1098

3899416

98,91,956

Manikganj

61

861

693

2533432

96,54,262

Jhitka

70

927

847

760866

42,63,493

Saturia

61

870

685

1249148

51,14,286

Nagarpur

46

653

624

1142485

42,17,170

Pakutia

38

494

452

485052

26,38,327

Kalampur

41

444

359

839912

30,23,113

Total

476

7,297

5,733

1,42,25,659

4,71,97,847

14. POLICY AND PROCEDURES:

In order to establish good governance in the organization, the organization gives significant importance on the implementation of various rules and procedures that include:

 

(i)                  Micro Credit Operational Guideline

(ii)                Staff Service Rules,

(iii)               Account Manual including Purchase and Store Management Procedure.

(iv)              Program Implementation Manual,

(v)                Gender Policy, and

(vi)              Policy of new Branch.

 

15. STEP HAS ESTABLISHED LINKAGES WITH:

  • Association of Development Agencies in Bangladesh (ADAB)
  • Credit and Development Forum (CDF).
  • NGO Forum.

16. FINANCIAL MANAGEMENT:

STEP has developed a financial manual approved by the Executive Committee. All financial transactions are made following according to manual. Its accounts are audited externally and internally every year. The Branch Level Accounts are also monitored by the Chief Accountants. STEP has a mother account to receive foreign donation or others donations that are being operate jointly by the President, Executive Director and Treasurer of the organization. There are separate accounts at branch level.  STEP always conduct audit both internal and external team in every year. STEP appoint an audit farm to conduct audit activity to check our accounts and irregularities. 

17. FINANCIAL CONTROL:

Financial control is generally exercised at three levels: the Governing Body, the Head Office, and the respective Branch. Governing Body monitors all financial matters quarterly through Governing Body meeting. The Executive Director and the Finance Officer exercise financial control based on monthly financial statements and the findings of internal auditors. At branch level, the managers exercise financial control on the basis of budget and financial projections. Financial transactions in the head office and branch offices are regulated with regard to following four areas: (i) field level transaction control, (ii) treasury management, (iii) budgetary control, and (iv) accurate financial reporting.

 

18. INTERNAL AUDIT DEPARTMENT (IAD):

Steps set up Internal Audit Unit (IAU) to strengthen the organizational governance and effectiveness the control system. The. Internal Audit Policy and Procedure Manual have been developed and in practice. The executive committee will approve the roles and responsibilities of internal audit unit which as specified in audit manual. The internal audit unit is directly reportable to the Executive Committee (EC). To ensure accuracy and completeness of Day to day transactions an appropriate staff should be supervised and checked it.
The internal audit report is shared with individuals and branch management, monthly Progress and Review Meeting (PRM) then finally submits to Executive Committee (EC) through Executive Director.

Punitive and corrective measures are taken where necessary. The findings of the auditing guide help the management in taking right decisions for modifying policies, systems, and procedures.

 

19. EXTERNAL AUDIT:

The organization conducts annual audit regularly every year. Reputed audit firms in the country are hired for external auditing. Audit firms are appointed by the General Body for a period of one year.


20. MONITORING, EVALUATION AND REPORTING SYSTEM:

STEP considers monitoring, evaluation and reporting as integral entities in its services delivery mechanism from the internal to external environment (direct and indirect stakeholders).

 

Monitoring works of STEP is a cyclic process using the plan of operation as the tool and beginning for process monitoring in implementing programs. STEP looks into the changes in customers’ lives by monitoring process using indicators at the activity and output level. The qualitative indicators look into the behavior, attitude and opinion of the customers about the services given by the organization. The indicators about the qualitative changes among, and quantitative achievements (particularly for different services provided) usually monitored by the respective Monitoring and Evaluation Officer. STEP possess a separate monitoring unit with skilled staff.

 

Evaluation is being carried out both internally and thru employing from the external environment in collaboration with the donor. The external evaluators are commissioned by the respective donor but in consultation with each other where the monitoring information work as the basis for external evaluation which is further strengthened by them directly observing the changes among the customers of the organization has a Monitoring and Reporting Unite.

 

Reporting system:

STEP maintains reporting according to the requirements of the stakeholders in the internal and external environment of the organization. The reporting in the internal environment is practiced for decision making by the management at three different hierarchies of the organization: branch level and head office level. But, the annual report that STEP publishes regularly together with the annual audit report is shared with the staff in the internal environment and five different stakeholders in the external environment. The following Flow chart will to get a clear picture of STEP reporting system performs the entire related job.

 

Progress Review Meeting:

Regular meetings are held at different levels to see if progress is being made as per plan. Monthly Progress Review Meeting is held at the head office. All concerned officers of the respective departments, zonal managers and area managers attend the meeting. Annual meetings are held once a year with all staff. Also, a monthly meeting is held in a branch, which is attended by the area managers. Annual planning workshop and other coordination meetings held as and when required.

The Internal management is participatory is nature. In the Branch Level staff meetings are held weekly.  So, every body has the scope to prove his/her creativity for smooth implementation of the program as well as to take new initiatives.

21. LOGISTICS AND FACILITIES SUCH AS OFFICE ACCOMMODATION, EQUIPMENTS, VEHICLES, etc.:

Sl. No

Name of Assets

Quantity

Price Rate

Total Price

Land &: Buildings

 

Sub-Total

4,06,00,000

01

Land

90 Decimals

400000

36000000

02

Building

1

4000000

4000000

03

Semi Paka Building

6

100000

600000

Equipments:

 

Sub-Total

29,85,000

06

Micro Phone

1

7000

7000

07

Camera

2

14000

28000

08

Fan

30

2000

60000

09

Computer

8

30000

2400000

10

Computer Printer

5

10000

50000

11

Multi Media projector

1

120000

120000

12

Generators

2

60000

120000

13

Photocopy Machine

1

200000

200000

Vehicles:

 

Sub-Total

29,21,000

01

Motor cycle

14

100000

1400000

02

By Cycle

3

7000

21000

03

Micro Bus

1

1500000

1500000

Furniture & Fixtures:

 

Sub-Total

15,55,600

01

Mobile Phone

1

5000

5000

02

Land Phone

2

3000

6000

03

Type writer

1

15000

15000

04

Water pump

2

7000

14000

05

Executive table

50

6000

300000

06

Executive Chair

50

5000

250000

07

Dining Table

3

5000

15000

08

Iron Safe

1

20000

20000

09

Sofa set

2

20000

40000

10

Training Chair

30

5000

150000

11

Metal Chair

25

2000

50000

12

Harmonium

2

8000

16000

13

Hijack light

1

5000

5000

14

Steel Almira

16

10000

160000

15

Book Self

2

5000

10000

16

Dhol

4

1000

4000

17

Wooden Alna

6

1000

6000

18

Wooden Chair

8

1500

12000

19

Wooden Table

7

4000

28000

20

Steel File cabinet

7

6000

42000

21

Cot

50

4000

200000

22

Quilt

12

800

9600

23

Bed sheet

20

800

16000

24

Bed cover

20

500

10000

25

Plastic Chair

54

500

27000

26

Tube well

4

2000

8000

27

White board

5

2000

10000

28

Bench

3

1000

3000

29

Sign board

10

2000

20000

30

Met safe

10

4000

40000

31

Fax machine

1

14000

14000

32

Sound System

1

50000

50000

 

 

 

Grand Total

4,80,61,600



Sanjoy Kumar Das

Executive Director